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WHAT DO COMMITTEE MEMBERS DO?

The Committee plays a crucial and vital role in the day-to-day management of the Society.

The Committee is made of a minimum of 3 principal members who are elected or appointed by during their Club or Society's Annual General Meeting, whereby the Committee acts and make decisions on behalf of its members. Each Club and Society's Committee structure varies and will have different titles and varying responsibilities. However, the information here will give you a general overview of how a Club or Society's Committee will function and what the individual roles are.

There are three essential roles on every committee and a whole host of interesting optional roles.

The principal committee roles are:

  1. President

  2. Secretary

  3. Treasurer

 

Below are information relating to the person specifics of what skills and responsiblities are entailed when being a Committee member.

 

President

The President is the leader of the society, who coordinates and oversees all of the society’s activity. The President will need to provide support, advice and guidance to the other committee members throughout the academic year. Probably the most challenging role on the committee, you’ll need experience of what the society does, and a strong belief in the aims of the society.

 

Personal skills required:​​​​​

Key Responsibilities:

  • Communication

  • Dedication/Commitment

  • People Management

  • Motivating volunteers

  • Organisation

  • Delegation

  • Attend Society Officer Training and Society AGM

  • Calling and chairing meetings making sure everything is covered and no-one dominates

  • Delegating tasks – you shouldn’t do everything yourself!

  • Understanding the broader picture keeping the aims of the society in mind at all times

  • Being a spokesperson/figurehead and represent your society whenever you can

  • Maintaining committee enthusiasm – if you’re not passionate, no-one else will be

  • Read society emails

 

Secretary

The Secretary is the backbone of the organisation of any society and ensure that things run smoothly. Email communications need to be written, rooms need to be booked, documents are filled out and above all you need to communicate what’s going on to your members so they stay interested and stay involved. 

 

Personal skills required:

 Key Responsibilities:

  • Communication

  • Dedication/Commitment

  • Organisation and Time Management

  • You will act as the Primary Data Controller

  • Attend Society Officer Training and Society AGM

  • Arrange meetings and book rooms or venues

  • Maintain up to date membership records

  • Be aware of key dates for your society throughout the year

  • Communicate regularly to members

  • Maintaining committee enthusiasm – if you’re not passionate, no-one else will be

  • Read society emails

  • Organise AGM

 

 

 

 

Treasurer

Being a treasurer isn’t just about handling money, it means knowing how your finances stand at any one time; and planning accordingly.

 

Personal skills required:

 Key Responsibilities:

  • Well Organised

  • Numerical Competence

  • Communication (with society members trying to spend the money!)

  • Trustworthy

  • Attend Society Officer Training and Society AGM

  • Learn and understand the Students’ Union financial system

  • Apply for the annual grant and extra funding from the Union as necessary

  • Be aware of key dates for your society throughout the year

  • Keep track of all income/expenditure

  • Keep the committee and members informed of the society’s financial situation

 

Others

A society can function (just about!) with only a President, Secretary and Treasurer. However, to make your society bigger and better you can create as many optional roles in your committee are you want. Here are a few ideas:

  • Vice President

  • Social Secretary

  • Publicity Officer

  • Welfare Officer